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+1 616-446-9309
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Call Us Today

+1 616-446-9309

Crafting Unforgettable Experiences: Your Premier Travel Formal And Artist Party Partner

With over 20 years of expertise and 10,000+ successful events, we transform your vision into reality. From travel formals to artist partys, trust Event Experts to deliver exceptional, customized experiences.

Some of the current schools we work with

Feeling Overwhelmed by Your Next Event? Discover How Event Experts Can Simplify the Process

Planning an event can be a daunting task. The process, filled with endless details from venue selection to coordinating with vendors, often robs you of the joy that comes with the event itself.

A poorly executed event can result in wasted time and resources, not to mention the missed opportunities for creating memorable experiences. The pressure to ensure everything goes smoothly can lead to unnecessary stress.

This is where Event Experts steps in. We take the burden off your shoulders, allowing you to enjoy your event while we handle the intricacies. With our experienced team and extensive network of quality vendors, we transform your vision into a successful, unforgettable event. With Event Experts, you're not just planning an event, you're crafting extraordinary experiences.

How We Help

Artist Parties

Travel Formals

Brand Ambassador

Locations We Have Locked Down

new Orleans

Unleash Your Spirit of Adventure in the Heart of the Big Easy.
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Dallas

Uncover Urban Sophistication and Endless Possibilities in Dallas.
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Austin

Embrace Creativity and Eclectic Energy in the Heart of Austin's Cultural Scene.
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San Antonio

Step into History and Modern Marvels Amidst the Enchanting San Antonio Landscape.
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Nashville

Immerse Yourself in the Rhythms and Melodies of Music City, Nashville.
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Ready to Turn Your Event Into a Memorable Experience?

Don't let the stress of planning overshadow the joy of your event. Whether it's a formal gathering or an upbeat party, our team of expert planners are here to handle every detail with precision. Leave the hassle behind and focus on what truly matters: enjoying your special occasion. Start your journey towards a successful, stress-free event today!

Experience Unmatched Event Planning with Event Experts

Tailored to Your Unique Needs and Preferences

We understand that every event is unique and requires a distinct approach. That's why our team of dedicated planners work closely with you to understand your needs and preferences. We then craft a personalized plan that caters to your specific requirements, ensuring that every aspect of your event reflects your vision.
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Access to a Wide Range of High-Quality Vendors

Leverage our extensive industry network to access top-tier vendors. From caterers and decorators to entertainers and photographers, we have established relationships with some of the best in the industry. This enables us to provide you with high-quality services that meet your expectations.
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Seamless Management for a Stress-Free Event

Our team of seasoned professionals takes charge of coordinating and executing every detail of your event. From the initial planning stages to the final wrap-up, we ensure everything runs smoothly and according to plan. You can sit back and enjoy your event while we handle all the logistics.
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Quality Events that Don't Break the Bank

We believe that memorable events don't necessarily have to be expensive. That's why we offer a range of budget-friendly options that allow you to host a high-quality event without straining your finances. We work within your budget to create an event that delivers maximum value for your investment.
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Your Satisfaction is Our Priority

At Event Experts, our clients are at the heart of everything we do. We adopt a client-centric approach that prioritizes your needs and ensures your satisfaction. From the moment you engage our services to the end of your event, we're committed to delivering an experience that meets and exceeds your expectations.
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Unforgettable Locations for Your Event

With access to a diverse range of unique venues, we ensure your event stands out from the rest. Whether you prefer a traditional setting or something more unconventional, we've got you covered. Our team will help you select a location that complements your event and leaves a lasting impression on your guests.
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Delivering Excellence Every Time

We stand by our commitment to deliver excellence in every event we plan. That's why we offer the 'Your Event, Our Promise' guarantee. If any aspect of our service does not meet your expectations, we promise to make it right. Trust us to deliver an event that not only meets but exceeds your expectations.
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Tailored to Your Unique Needs and Preferences

We understand that every event is unique and requires a distinct approach. That's why our team of dedicated planners work closely with you to understand your needs and preferences. We then craft a personalized plan that caters to your specific requirements, ensuring that every aspect of your event reflects your vision.
Get In Touch

Access to a Wide Range of High-Quality Vendors

Leverage our extensive industry network to access top-tier vendors. From caterers and decorators to entertainers and photographers, we have established relationships with some of the best in the industry. This enables us to provide you with high-quality services that meet your expectations.
Get In Touch

Seamless Management for a Stress-Free Event

Our team of seasoned professionals takes charge of coordinating and executing every detail of your event. From the initial planning stages to the final wrap-up, we ensure everything runs smoothly and according to plan. You can sit back and enjoy your event while we handle all the logistics.
Get In Touch

Quality Events that Don't Break the Bank

We believe that memorable events don't necessarily have to be expensive. That's why we offer a range of budget-friendly options that allow you to host a high-quality event without straining your finances. We work within your budget to create an event that delivers maximum value for your investment.
Get In Touch

Your Satisfaction is Our Priority

At Event Experts, our clients are at the heart of everything we do. We adopt a client-centric approach that prioritizes your needs and ensures your satisfaction. From the moment you engage our services to the end of your event, we're committed to delivering an experience that meets and exceeds your expectations.
Get In Touch

Unforgettable Locations for Your Event

With access to a diverse range of unique venues, we ensure your event stands out from the rest. Whether you prefer a traditional setting or something more unconventional, we've got you covered. Our team will help you select a location that complements your event and leaves a lasting impression on your guests.
Get In Touch

Delivering Excellence Every Time

We stand by our commitment to deliver excellence in every event we plan. That's why we offer the 'Your Event, Our Promise' guarantee. If any aspect of our service does not meet your expectations, we promise to make it right. Trust us to deliver an event that not only meets but exceeds your expectations.
Get In Touch

Check Out Some Of Our Parties & Formals

Check Out Some Of Our Parties & Formals

Meet Mike

Event Experts Founder “Big Mike” has over 20 years of event planning experience. He has produced both small & large-scale corporate events, private Greek Life Concerts and formal, Sponsorship Events & Mobile Tours, Music & Food Festivals, and provided consulting and logistic expertise on 10,000’s occasions over the years.

His ehtos can be summed up in the phrase "Your Event, Our Promise:

What this means is that at Event Experts, we're not just about planning events; we're about creating unforgettable experiences. That's why we go above and beyond to ensure your complete satisfaction. If we, or any of our trusted third-party partners, fall short of delivering what we've promised, you have our word: we'll make it right. Whether it's a full refund or a credit towards your next event, we're committed to ensuring your satisfaction.

And here's the best part: with our on-site event concierge service, we're often able to fine-tune your event right there and then, elevating it beyond your expectations. We're all about turning good into great, and great into extraordinary. So, when you plan with us, rest assured, you're not just getting an event – you're getting the Event Experts experience, guaranteed!"
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What Our Clients Says

Event Experts planned our formal, and we had a great weekend in Dallas! Every detail was planned perfectly, from the rooftop venue to the seamless transportation. Our night at the Tower Club was awesome, thanks to their team's hard work and expertise.

University of Texas, Sigma Epsilon

Choosing Event Experts for our Dallas formal was a great decision. The Hilton Anatole was the perfect hotel; it’s massive and luxurious, and our dates loved it. They planned everything, from the Friday night tab to the Saturday night semi-formal with a live band; very turn-key, definitely Dallas Experts!

University of North Texas, Kappa Sigma

Our Austin formal was perfect, thank you. The view from the RIO Rooftop pool was amazing; from the DJ to the bartenders, the team killed it. The live band at the formal was great, too; we'll be booking with you again.

The University of Oklahoma, Kappa Sigma

You nailed it with our formal in Austin! The Fairmont was the nicest hotel we have ever had! Your hook-ups and venue connections made for a sick weekend.

Southern Methodist University, Phi Gamma Delta

Nobody is better for a New Orleans formal. The riverboat with an open bar was everyone’s favorite part; that was sick! The Bourbon Street crawfish boil with the Jazz band was crazy; it was a close second. The hotel was within walking distance of everything, making for a great weekend. Thank you!

Southern Methodist University, Phi Delta Theta

Event Experts killed it with our formal. The French Quarter venues included everyone’s favorite NOLA spot, Beach on Bourbon! The buses were even a great time; I definitely recommend them!

Southern Methodist University, Kappa Sigma

I love country music, so doing a formal in Nashville was awesome. We stayed at the Sheraton Grand and had a great country band at formal, it was perfect. From start to finish, the team made the whole planning process smooth, thanks!

Texas A & M, Gamma Phi Beta

Event Experts made our Nashville formal one to remember. The Tin Roof was perfect for out tab with live country music on their rooftop. They were transparent and and thourough when planning and that was appreciated.

Texas Christian University, Beta Theta Pi

Big Mike crushed our formal, Friday night VIP at club 1902 felt like vegas, and then formaal on riverewalk was perfect. The mariachi band was a blast!

The University of Oklahoma, Lambda Chi Alpha

O'Brians was the perfect spot to start our weekend, the staff there is so much fun. We stayed directly on the Riverwalk and everything was so close, the entire weekend was smooth. Thank you!

University of Texas, Zeta Beta Tau

Event Experts planned our formal, and we had a great weekend in Dallas! Every detail was planned perfectly, from the rooftop venue to the seamless transportation. Our night at the Tower Club was awesome, thanks to their team's hard work and expertise.

University of Texas, Sigma Epsilon

Choosing Event Experts for our Dallas formal was a great decision. The Hilton Anatole was the perfect hotel; it’s massive and luxurious, and our dates loved it. They planned everything, from the Friday night tab to the Saturday night semi-formal with a live band; very turn-key, definitely Dallas Experts!

University of North Texas, Kappa Sigma

Our Austin formal was perfect, thank you. The view from the RIO Rooftop pool was amazing; from the DJ to the bartenders, the team killed it. The live band at the formal was great, too; we'll be booking with you again.

The University of Oklahoma, Kappa Sigma

You nailed it with our formal in Austin! The Fairmont was the nicest hotel we have ever had! Your hook-ups and venue connections made for a sick weekend.

Southern Methodist University, Phi Gamma Delta

Nobody is better for a New Orleans formal. The riverboat with an open bar was everyone’s favorite part; that was sick! The Bourbon Street crawfish boil with the Jazz band was crazy; it was a close second. The hotel was within walking distance of everything, making for a great weekend. Thank you!

Southern Methodist University, Phi Delta Theta

Event Experts killed it with our formal. The French Quarter venues included everyone’s favorite NOLA spot, Beach on Bourbon! The buses were even a great time; I definitely recommend them!

Southern Methodist University, Kappa Sigma

I love country music, so doing a formal in Nashville was awesome. We stayed at the Sheraton Grand and had a great country band at formal, it was perfect. From start to finish, the team made the whole planning process smooth, thanks!

Texas A & M, Gamma Phi Beta

Event Experts made our Nashville formal one to remember. The Tin Roof was perfect for out tab with live country music on their rooftop. They were transparent and and thourough when planning and that was appreciated.

Texas Christian University, Beta Theta Pi

Big Mike crushed our formal, Friday night VIP at club 1902 felt like vegas, and then formaal on riverewalk was perfect. The mariachi band was a blast!

The University of Oklahoma, Lambda Chi Alpha

Frequently asked questions

Why should we choose Event Experts over planning the event ourselves?
Partnering with us means you get early planning advantages, leading to the best deals and smoother cash flow for your chapter. We connect you with venues and hotels that are genuinely excited to host you, ensuring a hassle-free experience without hidden costs. Plus, our extensive network means you get access to a wide range of top-notch locations.
Why does Event Experts require an upfront commitment?
Our team invests significant time and resources right from the start to ensure your event is a perfect fit. This includes consultations, venue scouting, and setting up options that align with your budget. A small deposit secures your choice, and we handle all the contract negotiations, including liability protection and securing extra perks for you.
How much does your service cost?
Our service fee, typically ranging from 15% to 20% of your trip's total cost, is clearly outlined before any commitment. This fee varies based on your chapter's size and specific needs. We're upfront about costs and only proceed if we're confident we can deliver within your budget.
What if we need to change our plans or dates?
We understand that plans can change. That's why we offer multiple location and venue options within your budget from the start, making it rare for chapters to need changes. If a switch is necessary, we'll do our best to accommodate, applying deposits to new plans where possible. However, cancellations within 30 days are subject to full payment, with refunds based on recoverable costs.
What if we only need help with accommodations or a venue?
We're flexible! If you just need a hand in finding the perfect hotel or venue, we've got you covered at no extra cost to you, thanks to our commission arrangements with many properties. If you're struggling to lock in a venue, we can assist for a small sourcing fee, ensuring you get the best options and contract terms.
How does Event Experts ensure the safety of attendees at our event?
We prioritize safety above all. From selecting reliable vendors and secure venues to implementing comprehensive risk management strategies, we take all necessary precautions. We also provide 24/7 support during your event to address any issues promptly.
What kind of events can Event Experts plan?
We specialize in a wide range of events, from formals and semi-formals to philanthropy events, mixers, and more. Our team can adapt to the unique needs and goals of your organization to deliver an unforgettable experience.
How far in advance should we start planning our event with Event Experts?
The earlier, the better! Planning at least six months to a year in advance gives you the best options for venues, accommodations, and extras. However, our team is skilled at putting together great events on shorter notice as well.
Do we have a say in the planning process if we choose Event Experts?
Absolutely! We believe in collaborative planning. Your input is crucial in shaping the event to reflect your vision and meet your chapter's specific needs.
What sets Event Experts apart from other event planning services?
Our dedicated team goes above and beyond to ensure your event is not only successful but also memorable. We leverage our extensive network and industry expertise to negotiate the best deals and extras for you. Plus, our transparent pricing and personalized service set us apart from the competition.
Can Event Experts accommodate special requests or unique event ideas?
Yes, we love bringing unique ideas to life! Our team will work closely with you to understand your vision and make it a reality, ensuring the event reflects your chapter's personality and goals.
What happens if an unforeseen issue arises during the event?
We offer 24/7 support throughout your event. If any issue arises, our team will work swiftly to resolve it, minimizing disruptions and ensuring a smooth experience for all attendees.
How does Event Experts handle contract negotiations with vendors?
Our team has extensive experience in contract negotiations. We handle all discussions with vendors, securing the best prices and terms, and ensuring liability protection for your organization.
Can Event Experts assist with marketing our event?
Yes, we offer comprehensive event planning services, which include marketing support. We can help create engaging promotional materials, manage social media campaigns, and more to ensure your event is a success.
Does Event Experts have a cancellation policy?
Yes, we understand that plans can change. While cancellations within 30 days are subject to full payment, we will always strive to recover as many costs as possible. We recommend discussing this with our team during the planning process.
How does Event Experts tailor events to match our chapter's unique culture and traditions?
Our team prioritizes understanding the essence of your chapter's culture and any time-honored traditions you wish to incorporate. We begin with in-depth consultations to capture your unique essence and then thoughtfully design your event to reflect your group's spirit, ensuring it resonates with all attendees.

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325 N. Saint Paul St., Suite 3100, Dallas TX 75201+1 616-446-930924/7 AVAILABILITY

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Crafting Unforgettable Moments: Expert Event Planners Dedicated to Perfecting Your Artist Parties and Travel Formal Needs
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+1 616-446-9309Mike@eventexperts.live325 N. Saint Paul St., Suite 3100, Dallas TX 75201
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